Prepared for Residents Living — ~700 units · Rent Manager.
Prepared by David Laskin · PM Automations.ai · david@hyprassistants.com
Each build in this proposal is self-contained — start with one, add others later, or take the set. Every price is fixed; overruns are on the vendor.
A coordinator watches Rent Manager and ManageGo side by side and assigns every ticket by hand — as many as 30–40 on the busiest days.
Service Fusion runs dispatch well but doesn't integrate with anything else — intake and dispatch never meet.
On an emergency, finding the nearest tech means opening Service Fusion and calling them — a manual step that lives outside every other system.
The before-and-after emails and texts tenants rely on exist only inside Service Fusion, cut off from the rest of the operation.
| Build | Fixed price |
|---|---|
| Maintenance Dispatch Platform Phase 1 — start hereDispatch lives in a standalone subscription that cannot see the systems where requests actually arrive. | $7,400 |
| One-Queue Intake Feed (Rent Manager + ManageGo) Phase 1 — start hereWatching two intake systems side by side and re-keying each request into the dispatch tool by hand. | $2,100 |
| ↳ Recommended Phase 1 — Maintenance Dispatch Platform + One-Queue Intake Feed (Rent Manager + ManageGo) | $9,500 |
Fixed-price builds at AI-assisted speed — one price per build (the upper bound), and the signed price is final. The next slides walk each build; pricing options follow.
The office schedules every job on a per-tech calendar — drag to assign or reschedule, with conflicts visible before they happen — while techs run their day from their phones: today's route in order, one-tap status advance, photos and notes on every job. Tenants get branded notices automatically at each step — scheduled with a time window, on the way, completed — with text messaging live once carrier registration completes (filed at kickoff, typically 1–2 weeks). The Service Fusion customer list and job history come along via its standard report exports, which work on every Service Fusion tier, followed by a one-week parallel run before Service Fusion is turned off. Live GPS mapping is deliberately not included — dispatch is status-driven; a live map can be scoped later on a vehicle-GPS feed.
The headache it kills: Dispatch lives in a standalone subscription that cannot see the systems where requests actually arrive.
One fixed price — overruns are on the vendor.
| Build (MVP) | 19h |
| Testing & edge-cases | 23h |
Every maintenance request lands in one queue, already sorted by priority — Rent Manager and ManageGo requests flow in automatically, since ManageGo already syncs its tickets into Rent Manager, and nothing changes about how tenants submit. Job status writes back to Rent Manager, so it remains the system of record. This feed depends on Rent Manager API access being enabled on the plan; until it is confirmed, the office creates and dispatches jobs directly and the automatic feed switches on the moment access lands.
The headache it kills: Watching two intake systems side by side and re-keying each request into the dispatch tool by hand.
One fixed price — overruns are on the vendor.
| Build (MVP) | 5h |
| Testing & edge-cases | 7h |
An interactive preview of the platform this proposal describes — the modules below, populated with sample data, clickable end to end.
Every price below is fixed — if a build runs over its estimate, the overage is on the vendor. Payment is owed only against accepted checkpoints; work that does not do what this document says it does is corrected at no charge before its invoice is issued.
Everything is billed at the standard rate of $175/hour, as a fixed price per build.
One-time, owned in perpetuity. Invoiced against accepted milestones — the schedule follows on the next page. Includes three months of post-delivery support.
Lower cash up front — one setup payment on signing, then a flat ongoing monthly subscription with hosting, monitoring, and support always included. Cancel anytime.
| Acceptance milestone | Value |
|---|---|
| M1 — Kickoff & integration verificationSigned acceptance received; system access confirmed and integration paths verified | $1,900 |
| M2 — Maintenance Dispatch Platform liveAccepted running on live portfolio data against the criteria in the build table | $5,900 |
| M3 — One-Queue Intake Feed (Rent Manager + ManageGo) liveAccepted running on live portfolio data against the criteria in the build table | $1,700 |
| Invoice | Amount |
|---|---|
| 1 — KickoffAcceptance of M1 (non-refundable) | $1,900 |
| 2 — Core liveAcceptance of M2 | $3,800 |
| 3 — FinalAcceptance of the final milestone and the full selected scope | $3,800 |
Invoices are net-15 and sum exactly to the $9,500 recommended scope. Under the subscription option, the setup payment is due at kickoff in place of this schedule.
| Build | Own it outright | Subscription (setup + /mo) |
|---|---|---|
| Maintenance Dispatch Platform | $7,400 | $2,405 + $401/mo |
| One-Queue Intake Feed (Rent Manager + ManageGo) | $2,100 | $683 + $114/mo |
Subscription: the build price carries a 30% service charge covering hosting, monitoring, and support — billed as 25% setup on signing plus a flat ongoing monthly. Bug fixes, troubleshooting, and a small monthly allowance of tweaks are always included. No fixed term; cancel anytime.
These third-party service costs are billed exactly at the provider's charge — no markup. Items marked volume-dependent scale with usage.
| Item | Est. monthly | Volume-dependent |
|---|---|---|
| Hosting & database (private cloud environment) | $45–$50/mo | No |
| Branded email delivery | $0–$20/mo | Yes |
| Text messaging (carrier fees, after one-time registration) | $5–$20/mo | Yes |
Confirming opens a pre-filled email to David Laskin recording the selection — the countersigned acceptance page in the accompanying document completes the engagement. Selections here are not binding.
The confirmation email is ready in the mail app — press send to deliver it.
Builds are selected and confirmed on the acceptance page accompanying this proposal — or interactively on the hosted version at proposal.residentsliving-dispatch.pmautomations.ai.
David Laskin · PM Automations.ai · david@hyprassistants.com · proposal valid through Tue, Aug 25, 2026